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Manuscript Submission

Editorial Manager

Manuscripts submitted to EHP will be processed using Editorial Manager, an online manuscript submission and tracking program (http://www.editorialmanager.com/ehp).

Initial Submission of a Manuscript

Authors should either log in or select the “Create a New Account” icon to create a new account. To determine if an account exists, e-mail EHPmanuscripts@niehs.nih.gov. Once logged in to the Editorial Manager site, authors must select the “Submit New Manuscript” link. From this point, the system will guide the user through the submission process. Online help is available at all times during the process via the “Help” link in the upper left of the screen. Users may also exit and reenter the submission process at any time before completing a manuscript submission.

Manuscripts may be submitted only via the online system. Manuscripts submitted by other methods (e.g., hard copy, e-mail) will not be processed.

Cover Letter/Author Comments

Authors should not upload a separate cover letter during the submission process.  Instead, the information normally reserved for a cover letter should be included in the Author Comments field provided in our online manuscript submission system.  During the submission process, the system will prompt you for this information.  Please type or copy-and-paste information that addresses the following points into the field provided:

  • Assurances that the manuscript a) is an original work, b) has not been previously published whole or in part, and c) is not under considera­tion for publication elsewhere.
  • For research that involves animals, authors must certify and state in the manuscript that an institutional animal care and use committee approved the protocol, and that the animals were treated humanely with due consideration to the alleviation of distress and discomfort.
  • For research that involves human subjects, authors must certify and state in the manuscript that an institutional review committee approved the protocol and that participation of human subjects did not occur until after informed consent was obtained.
  • Confirmation that all authors have disclosed any actual or potential competing interests regarding the submitted article and the nature of those interests (the required CFID form is available at http://ehp.niehs.nih.gov/cfi.pdf).
  • If applicable, written permission from any copyright holder (usually the publisher) to reproduce figures, tables, questionnaires, or a substantial block of text in both print and electronic forms.
  • A statement indicating that all authors a) have read the manuscript, b) agree the work is ready for submission to a journal, and c) accept responsibility for the manuscript’s contents.
  • The names and e-mail addresses of up to six possible preferred reviewers, as well as up to six non­preferred reviewers for the manuscript. Authors may also recommend a specific EHP Associate Editor.
  • If applicable, a statement concerning previous publication of a manuscript or materials that might be considered redundant or duplicative.

Peer Review

Manuscripts are assessed for relevance to environmental health, originality, scien­tific quality, importance, clarity of presentation, and conciseness. All new submissions undergo an initial review by a group of consulting editors. Authors will be notified within about 10 days if their paper is not selected for peer review based on the initial evaluation. Papers selected for peer review (~ 20% of new submissions) are assigned to an Associate Editor, who identifies at least two peer reviewers and makes recommendations to the Editor-in-Chief based on their reviews. Reviewer names are not provided to authors, but author names are available to reviewers. Reviewers are asked to complete their review within 2 weeks.

After editorial consideration, a decision letter and reviewers’ comments will be e-mailed to authors. If a revision of the manuscript is required, authors must submit the revised manuscript to EHP within 4 weeks of the request. If authors fail to meet this deadline, the sub­mission will be canceled unless the authors have obtained prior permission for an extension from the Editor-in-Chief. Authors must submit both the revised manuscript and a letter responding to reviewers’ comments.

After editorial consideration, a decision letter and reviewers’ comments will be e-mailed to authors. If a revision of the manuscript is required, authors must submit the revised manuscript to EHP within 6 weeks of the request. If authors fail to meet this deadline, the sub­mission will be canceled unless the authors have obtained prior permission for an extension from the Editor-in-Chief. Authors must submit both the revised manuscript and a letter responding to reviewers’ comments.

Resubmission of a Revised Manuscript

If EHP requests revisions or accepts the manu­script, authors will need to submit all of the following through Editorial Manager (http://www.editorialmanager.com/ehp):

  • All text, tables, and figure legends must be in one Microsoft Word document. Please ensure that any symbols and equations appear correctly on printed copies and that all figures and tables are cited in the body text in numerical order. Line numbering must also be enabled in your revised manuscript.
  • Each revised figure must be submitted as a separate file in one of the following formats: EPS, PDF, TIFF, or JPG. Each figure must be labeled with the correct figure number for the revised manuscript. Additional information on formatting and content requirements is provided in “Preparing Tables and Figures” above.
  • Authors must submit a Response to Reviewers document with point-by-point responses to the reviewers’ comments, a copy of the revised manuscript with changes tracked in Microsoft Word, and a clean version of the revised manuscript with all changes accepted. To expedite the processing of revised manuscripts, it is important to be as specific as possible in responding to reviewers’ comments. Authors should copy the editors’ and/or reviewers’ comments into the response letter and respond to each comment individually, including the specific changes made in response to each comment (if any) and where the changes are located in the revised draft.

Final Internal Review

All manuscripts undergo an in-house editorial review of scientific content and accuracy as well as compliance with EHP formatting and Competing Financial Interests requirements before they are accepted for publication. Authors will be notified that their paper has been accepted provisionally, at which point they may be asked to respond to additional post-review requests from the EHP Editor-in-Chief or Science Editor. Authors also are asked at this point to conduct their own final review of their paper to confirm that it is ready for Advance Publication. Authors should be aware that on rare occasions this final review identifies serious concerns that might prevent acceptance. However, in most cases, final acceptance will occur after authors respond to requests or questions raised by the final review.

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