After You Submit
EHP Peer-Review Policies and Procedures
The goal of EHP’s editorial process is to provide authors with constructive, fair, and timely reviews. Editorial policies are established and upheld by the Editor-in-Chief (EIC), in consultation with the EHP editorial team and a board of Associate Editors (AEs). These policies, in turn, are used to inform decisions regarding the suitability of manuscripts for publication.
Manuscripts submitted to EHP are evaluated by the EIC and EHP science editors, often in consultation with an AE, to determine suitability to undergo peer review based on the following criteria:
- Whether the topic is within the scope of the journal
- Originality of the science
- Extent to which the findings make a substantial advance in the field
- Clarity of presentation
Authors are notified by the EIC if their paper is not selected for peer review, typically within 1–3 weeks. A manuscript may be rejected without review if it is viewed as topically inappropriate, does not meet the journal standards as outlined in EHP’s author guidelines, or is otherwise poorly suited for eventual publication in EHP. In 2017, approximately 80% of submissions were rejected without review.
Papers that meet EHP standards are assigned to an AE with expertise specific to the topic. AEs solicit peer reviewers and may draw from EHP’s Editorial Review Board (ERB). EHP AEs and ERB members are made up of experts from across many disciplines that comprise the environmental health sciences. Original Research Articles, Commentaries, and Reviews undergo rigorous peer review in “single blind” fashion; editors and reviewers know the identity of the authors, but authors do not know the identity of the reviewers.
Based on the reviewers’ comments and appraisals of the manuscript, the AE recommends a decision (reject, revise, accept) to EHP. The EIC or Science Editor may add additional comments before sending the decision letter to the authors. The editors may also seek feedback from additional reviewers if needed. Manuscripts may undergo more than one round of revisions. Criteria for acceptance include transparent reporting, scientific soundness, and importance of results in moving the field forward.
In addition to revisions recommended by peer reviewers, authors may be asked to revise text, tables, and figures to ensure clarity and conformity with EHP requirements.
EHP may reject a manuscript at any stage of review. Authors may appeal for reconsideration but must present a substantive scientific argument; simply stating that the authors can address the reviewers’ comments is insufficient. Appeals for reconsideration should be sent to email@example.com.
Manuscript Revision Policies
If EHP requests revisions, submit all manuscript materials through Editorial Manager. Files that have not been revised since the previous submission may be selected from the File Inventory in Editorial Manager and appended to the revised submission. You must upload the following for each round of revision:
- The complete main text, including the title page, abstract, text, references, tables, and figure legends, in a single Microsoft Word document. Submit two copies of the file:
- A copy of the revised manuscript, if applicable, with changes tracked in Microsoft Word
- A clean version of the revised manuscript with all tracked changes accepted
- Each revised figure as a separate file, if applicable
- Revised Supplemental Material, if applicable
- A Response to Reviewers document with point-by-point responses to the reviewers’ comments. Be as detailed as possible in responding to reviewers’ comments, including the specific change(s) made in response to a comment and where the changes were made in the revised draft.
Failure to submit the necessary files can result in a delay of the review process.
Press Releases and Embargo Policy
Authors are responsible for arranging media outreach with their own press offices in conjunction with EHP, as the journal does not issue press releases. EHP’s embargo policy is designed to support our continuous publication model of publishing manuscripts as quickly as possible. EHP is therefore unable to accommodate requests for specific publication dates or times. Articles go online in the order in which they are finalized for publication, Monday through Friday, 8:00 a.m. to 5:00 p.m. Eastern time.
Approximately 2–3 days prior to publication, authors will receive notification of the date their article will be published. They will also receive a PDF copy of the article to be distributed under embargo. EHP strongly recommends that press offices prepare outreach materials as early as possible (e.g., as soon as the article is accepted) so they are ready to distribute on short notice.
Press releases must include a link to the article. EHP staff are available to review press releases upon request. Please contact Susan M. Booker, EHP News Editor, if you have questions.
Copyediting and Page Proofs
EHP uses an online proofing system that requires authors to review proofs in PDF form. Authors will be notified by email when their proofs are ready for review, with instructions for logging into the system and completing the proofing process.
The copyedited proofs of a manuscript may be slightly different from the accepted manuscript as a result of the editing process, but no substantive changes will have been introduced. At the proof stage authors should request only minor changes, such as spelling, grammar, clarification, and referencing.
EHP operates under an article-by-article publishing model known as continuous publication. Under the continuous publication model, new articles are published in their final form every day, instead of waiting to release final content on only one day each month.
EHP content is organized by volumes and issues. On the first day of each month, a new issue is opened. The issue populates itself in real time throughout the month and closes on the last day of the month. The process then starts anew on the first day of the next month, with a new issue opening for final content.
After final publication, EHP submits articles for indexing in PubMed and PubMed Central.
EHP employs 6-digit Citation Identifiers (CIDs) to identify specific articles. In the PDF version of an article, page identifiers are appended to the end of the CID on each page; for example, 047015-1 on the first page, 047015-2 on the second page, etc. However, when citing an EHP article that has been published with a CID, do not include the page identifiers from the PDF; use only the 6-digit number, set where the page range would have gone previously. For example:
Smith J. 2017. Title of article. Environ Health Perspect 125(4):047015, 10.1289/EHPXX.